Case Study:
Student Registration

District: Large County – 50,000+ students

Description: Student Registration enrollment and re-enrollment packet:

  • 7 forms to be completed by parents for each student
  • 21 informational pdf documents to be distributed to parents, 101 pages total
  • To be returned to the school attended by the student

Benefits: 

  • Saves over 5M pages of paper
  • Student registration completed in less than 4 weeks vs. 12 weeks with paper
  • Eliminated paper processing and data entry labor

Legacy paper process

  • District prints and collates documents and forms
  • District mails documents to parents and makes packets available to parents at schools
  • Parents complete the forms
  • Parents must go to the school and submit the forms in person
  • Schools then manually review returned forms and enter form data manually into the SIS

Issues with paper process

  • A large amount of labor involved in:
    • printing and distributing packets
    • reviewing and entering returned data into SIS
  • Errors made by parents on paper forms, such as invalid phone numbers, missing answers, invalid email addresses, etc. Review of manually entered data showed an error rate of approximately 10% of forms with missing answers, invalid phone numbers and email addresses.
  • Delay of several weeks after school starts before all the registration packets are returned

Process with ZippSlip electronic registration

District team

  • Creates parental student registration forms. Forms are easy to update from the prior year.
  • Uses automated export/import data from the SIS into forms
  • Create and publishing of packets to the entire district, one packet per student

Parents

  • Electronically review and edit pre-filled forms. ZippSlip checks for valid entries and enforces mandatory fields.
  • Submit forms when they are completed.

School

  • Can view form electronically
  • ZippSlip automatically exports changed records to the SIS.

Savings

  • Hundreds of hours of labor in creating packets and processing returned packets
  • With 50,000 students, potential saving of printing 5.5M pages of paper: 101 pages of pdf, 7 forms for 50,000 students.
  • Significant reduction in error rates in forms.
  • Much faster response rates: paper registration typically continued well into October. ZippSlip electronic registration is completed by end of August, before school starts.
  • Much more convenient for the parent – mobile friendly.

Case Study:
Field Trips with Fees

District: Avon Public Schools, Pine Ridge Elementary, 663 students

Description: A total of 14 field trips for multiple grades and classes in 2015-2016 school year. Each trip included 40 to 150 students. The cost per student for a field trip ranged from $1 to $20 and payments were made by cash, check and credit card.

Benefits:

  • Saves teachers hours vs. paper collection
  • Drove near-instant parent responses
  • Eliminated students handling paperwork

Legacy paper process

  • Print permission slip for each student to deliver to parents. Each teacher was required to distribute the blank forms.
  • Parents completed the permission slip and returned it with students.
  • Teachers would remind students and collect returned forms which may take days or weeks.
  • Returned forms would be filed. Teachers would also collect cash and check payments and use a ledger would record them.
  • Before the field trip, teachers would determine which students have permission slips and these students would attend the trip.

Ditch the old forms and save time, money, paper, and postage. ZippSlips digital forms integrates school information and provides an easy and seamless way to fill out information, across an array of devices.

Process with ZippSlip electronic registration

  • An administrator creates an event with the details of the field trip. A generic permission form in ZippSlip, created only once by the school, can used for all field trips.
  • The admin or teacher publishes the event to the parents of the students allowed to attend. The event includes details on payments.
  • ZippSlip automatically notifies parents of the slip via email and text.
  • Parents use their browsers and apps to respond to the field trip. They may choose to pay by credit card, in which case the transaction is entirely electronic. Cash and check payments are returned with the students.
  • Students with cash and check payments deliver these to the teacher or administrator who enters the amount in ZippSlip. The system is automatically sends a receipt to the parent.

Savings

  • Hundreds of hours of labor in creating packets and processing returned packets.
  • Credit card payments get deposited directly into the school account, eliminating the need to collect and deposit cash/check payments.
  • Significant reduction in error rates in forms.
  • Much faster response rate.
  • Far more convenient for the parent.

Case Study:
School Bus Schedules

District: Large County Public Schools District, 50,000 students

Description: Distribution of school bus schedules to parents

Benefits:

  • Eliminates distribution of paper schedules
  • Offers mobile app convenience for parents
  • Updates schedule changes electronically
  • Automates sending to new families

Legacy paper process

  • The district prints and distributes school bus schedules for each school
  • Parents receive these schedules in the mail or may call the school to ask for this information.

Process with ZippSlip electronic registration

  • An administrator creates a form in ZippSlip imports data from the districts’ bus schedule application. The created form then builds individualized schedules for each student.
  • The admin makes the form available on ZippSlip for viewing by parents.
  • Parents simply view the schedule for each student including pick time and location for the morning and drop off time and location in the afternoon.
  • Schedules may have multiple hops for students going to magnet or special ED schools.

Savings

  • Savings in printing 50,000+ pages.
  • Customized by student vs. parent having to decipher and entire schedule.
  • Much more convenient for the parent.

Case Study:
Student Medical Information Forms

District: Multiple Districts

Description: Collection and reporting on student medical information. Districts are required to collect sensitive and critically important information on student medical history, health conditions, allergies and prescription usage.

Benefits:

  • Secure & Compliant (HIPPA and FERPA)
  • Increased accuracy
  • Updated by parents
  • Reportable internally in a school or district

Legacy paper process

  • Using paper for student health information is not only insecure, it is also more prone to errors. Reporting on this data is labor intensive. Parents who with to correct or update the data during the school year cannot easily do so.